Edit user attributes

Edit user attributes

As an administrator for your organization's Google Workspace or Cloud Identity account, you can modify several of your users’ attributes.

These include:

• Changing their profile name (first and last name) that shows in emails they send, calendar invites, and other Google services.

• Changing their username (first part of address, user@).

• Changing their domain name (second part of address, @yourcompany).

• Resetting their password.

• Forcing them to reset their password.

• Monitoring their password strength.

• Adding an email alias to their account.

• Changing an existing email address attached to their account.

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Exercise directions: Part 1

Change Sam’s profile name

Step 1

If you are not already signed in, sign in to your domain as the Administrator at admin.google.com.

Step 2

From the main menu, navigate to Directory, then click Users.

Step 3

In the Users list, hover over Samantha Morse and click Rename user at the end of the row.

Step 4

Change the First name to Sam.

Step 5

Click UPDATE USER.

Step 6

Click DONE.

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Exercise directions: Part 2

Change Timothy Lee's password

Step 1

From the main menu, click Directory, then click Users.

Step 2

Hover over Tim Lee in the user list and click the Reset password option that appears.

Step 3

In the Reset password dialog box, select Create password and enter the password hellohello10.

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Exercise directions: Part 3

Part 1: Update Timmy’s primary email address and add an email alias

Step 1

From the main menu, navigate to Directory, then click Users.

Step 2

In the Users list, hover over Tim Lee and click Rename user.

Step 3

Under Primary email, enter timothy.lee.

Step 4

Click Update user.

Part 2: Add an email alias to Timmy’s account

Step 1

From the main menu, navigate to Directory, then click Users.

Step 2

Click the name Timothy Lee in the user list, then click the User information section.

Step 3

Click the Alternative email addresses (email alias) section.

Step 4

In the first Alternative email text field, enter Timmy, then click SAVE.

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Exercise directions: Part 4

Part 1: Monitor password strength

Step 1

From the main menu, navigate to Reporting, then click User Reports and Accounts.

From here, explore these columns for each user:

• 2-Step verification enrollment

• 2-Step verification enforcement

• Password length compliance

• Password strength

• Less secure apps access

Part 2: Enforce a strong password

Step 1

From the main menu, navigate to Security, then click Authentication, and then click Password management.

Step 2

To enforce the new password requirements for all users, select the top-level organizational unit.

Step 3

In the Strength section, check the Enforce strong password box.

Step 4

In the Length section, enter a minimum length of 10 and a maximum length of 25 for your users' passwords.

Step 5

To force users to change their password, check the Enforce password policy at next sign-in box. If you don’t check this option, users with weak passwords can access your organization’s Google services until they decide to change their password.

Step 6

In the Expiration section, select 60 days.

Note: If a user account has added a delegated user, the delegated user can still access the account, even if the account password has expired. To prevent ongoing access, either reset the account password or remove the delegated user.

Step 7

Click SAVE.